Materials and Access: Safe Project Kickoff
Before active configuration begins, we collect your business materials and technical access. Preparing these items according to the guidelines below prevents launch delays and ensures that your credentials remain secure.
1. Materials Checklist
| Category | What to Prepare | File Formats & Recommendations |
|---|---|---|
| Brand Identity | Company logo, primary brand colors (HEX codes). | Vector SVG or high-resolution transparent PNG. |
| Photos & Graphics | Photos of your office, team, equipment, or products. | JPG/WebP (min 1600px width). Ensure you hold copyright or licensing rights. |
| Services & Prices | Official service names, brief descriptions, prices, and duration. | Structured table, PDF price list, or text document. |
| Company Information | Working hours, physical addresses, phone numbers, public email, Google Maps link. | Verified and current text data. |
| Notification Recipients | Telegram usernames or team group for incoming leads. | Verified active Telegram accounts of your managers. |
| Legal Details | Registered entity name, Tax ID (NIP/REGON/VAT), registered address. | For invoice generation and the official website footer. |
Never submit photos taken from Google Image search or competitor websites without license. Using unlicensed imagery exposes your business to copyright claims.
2. Project Roles on the Client Side
To keep communication organized, designate team members for these three roles:
- Project Decision Maker (Owner / Director): Approves package scope, budget, milestones, and signs off on final acceptance.
- Content Coordinator: Gathers texts, photos, and confirms that prices and service descriptions are accurate.
- Notification Operators: Staff members who receive incoming leads in Telegram and follow up with customers.
3. Secure Access Transfer Protocol
During setup, 1it.pro may require access to your domain registrar (to configure DNS records) or external services.
Rules of Safe Handover:
- Never send plain passwords via unencrypted email or public messengers.
- Delegated Access First: If your registrar supports team invites (e.g., Cloudflare, GoDaddy, Google Workspace), invite
[email protected]or our designated engineer with the minimum required role (e.g., DNS Manager rather than full account owner). - Temporary Passwords & 2FA: If a direct login is required, set a temporary password, share it via an encrypted one-time secret service (or Bitwarden/Vaultwarden link), and coordinate 2FA entry in real time.
- Revoke or Change After Launch: Once the domain DNS records or integrations are verified, remove the delegated user or change the temporary password immediately.
1it.pro will never ask for your bank account passwords, master email passwords, or personal credentials.
Next step: See the Acceptance and Handover Checklist to understand how the completed system is verified.